7 Email activities that you should stop right now!
Never have enough time in your day, feel pressure to get more done than you can manage in the work week? Here are seven email related activities at work you can stop doing right now.
- Replying to every email. Universal fact: 75% of all emails are either not for you or not related to what you are doing. Don’t reply or acknowledge them if they are not directed at you.
- Confirming that you have completed something. If you have been given a task then do it, no need to email about it unless it’s been requested.
- CC’ing in someone’s boss. Unless you are actually dobbing on someone, and you want them to know about it, don’t do it.
- Replying All. This is a fricken disaster. Typically, it ends up a too and fro between two people in the group while the rest of us get to look on like spectators. No one else cares, please stop.
- Embedding large emoticons or pictures of cats in your emails. Look, I love a good cat picture, but how long did you spend searching for it? I also don’t need a giant smiley face to make me feel better about what you are saying.
- Demanding things in writing. Some people out there think they are being very clever and demand to have every communication put in writing. 1. It’s not clever. 2. You can’t make people communicate in a specific style –unless you have a very specific superpower. 3. Stop wasting peoples time. Stop demanding – you are not a lawyer (well if you are, that’s OK).
- Allow your inbox to exceed 1000 emails. You will never be able to find anything. Each successive version of outlook has a crappier search function, having a massive inbox will ensure that you spend far too much of your time trawling through past emails.
P.S People over the age of 35 will generally pull out the old chestnut about face to face communication and blah blah blah. Smile politely and move away slowly, then post something on any one of your socials about old people and their archaic attitude to talking.
P.P.S. I am over the age of 35, can you tell by my use of the word socials?
If there is an email habit that you hate, why don’t you tell me about it, comment below….